This email has A BUNCH of really important information. Please print it out and read it all the way through. There is information about volunteer needs, call times, costumes needs, ticket sales, payments requested for concessions and after parties and so much more. Please feel free to reply to either of us (Mrs. Jenna Hanson or Mrs. Nicole Turner) with any questions you may have.
QUICK TO DOs:
Sign up to volunteer
Print and save rehearsal and call time schedule
Have all costume undergarments at every rehearsal beginning May 1st (including NUDE Tights)
Buy make-up needs and have at Carco on May 8th
Get ready to buy tickets starting May 3rd.
Have healthy food and drinks ready for Carco rehearsals/Shows
Chapel Teaser May 11th – call time 8 am
Pay $30 for concessions to Kari Audette by May 1st
RSVP for after party and pay $5 to Angie Cox for after party
Plan for all cast and families to Strike (clean the theatre) from 9 pm – 11 pm on May 20th
As many of you know all too well, putting on a show takes a village. As has been the norm for many, many years, I (Mrs. Hanson) am focused on the acting and directing (and technical details), Nicole Turner does all the music, Maddie Schoenfeld does all the choreography, which means we need parents help all the other things! That means we need everyone’s help to make this production happen! In fact, it takes almost 20 parents volunteers for each tech/dress rehearsal and each show to get the kids ready and on stage!!! For this reason, we ask each family to please volunteer for at least two shows, if not three (we of course want you to enjoy watching your child from the seat for at least one production). We have the following volunteer options and would love to get you all signed ASAP:
Jr. High Hair and Make-up pre show (lead by Sarah Otaki)
Jr. High Costumes pre-show and during (lead by Erin Bouchez and Julie Burley)
Elementary Hair and Make-up pre show (need a leader)
Elementary Costumes pre-show and during (need a leader)
Backstage Props (lead by Alyson Combs and Donna Metcalf)
Ticketing pre-show (lead by Gini Welsome, assisted by Barbara DeCaro)
Concessions Pre-show and during (lead by Kari Audette)
Theatre Strike (taking everything out after the last show) - EVERYONE
Mrs. Turner will be coordinating volunteer sign-ups for this show, so please confirm with her when you are available to work. Please reply to this email and let Mrs. Turner know your preferred times and locations/talents and we will get you on the schedule. Please note, any and ALL backstage volunteers (elementary and Jr. High) are asked to be at Tech and Dress REHEARSAsL on Tuesday May 16th and Wednesday May 17th to held rehearse and learn hair, make-up, costumes and transition times.
REHEARSAL SCHEDULE AND CALL TIMES
A reminder that all kids will take the BUS to Carco each day.
Please note that your child must be at school to attend rehearsal and all rehearsals beginning May 7th are mandatory.
All cast members will need to provide the following undergarments. Please know that all costume changes will take place in an open environment, so cast members need to be comfortable in the undergarments in front of both genders.
Nude/White Cami/tank top/Unitart
Girls: Nude/White modesty shorts that will fit under all costumes
Girls: Nude TIGHTS - you cannot wear your chacter shoes with socks
Boys: Nude or White shorts that will fit under all costumes
For questions about Jr. High Costumes, please contact Erin Bouchez at 206-412-6160 and for questions about Elementary costumes, please contact _____________.
As in past productions, we are asking for your help to contribute toward concessions that get sold at each show which helps to pay the cost of renting Carco, microphones, costumes, props, etc.). Please note this is a contribution (like you do to your child’s classroom fund, and NOT a tax deductible donation) Therefore, we would ask each of you to consider helping to offset these expenses:
Due Tuesday May 1st.
In order to make it easy for everyone, we are asking for each family (Jr. High and Elementary) to contribute $30 to help with the purchase of candy, drinks, flowers, etc. Once we have received funds, we will go shopping for everything at once.
If you prefer to purchase your own items to bring (as has been requested in the past) to the theatre for us to use at concessions, please reach out to Kari Audette (contact information below) so that I can make sure to assign you something and not duplicate items.
How to contribute (preferably via Venmo):
Venmo information: @kari-audette
Cash or check (payable to Kari Audette) turned in to Mrs. Hanson in an envelope labeled with your child’s name and write “Kari Audette” on the outside.
Please send $30 by Monday May 1.
Please feel free to reach out to via phone/text or email if you have any questions:
All Cast (Jr. High and Elementary) – both girls and boys:
Ziploc bag with labeled with your Name
Foundation: Please send full coverage liquid foundation (no powder or tinted moisturizer)
Mascara: Jr. High Boys (only)
Jr. High Girls: knowledge of how to apply fake eyelashes
(RCS will provide the eye lashes, but cast members must apply themselves)
Lipstick – a warm, pinkish/reddish, neutral color. Please work directly with Sarah Otaki for any specific color needs (depending on your costumes)
RCS will Supply the follow items, however, if you prefer to bring your own, please feel free
False Eyelashes (girls)
Character specific make-up (e.g., aging make-up for Grandmas and Grandpas)
Please bring these to Carco Theatre on Monday May 8 (our first Theatre rehearsal)
Tickets will go on sale Wednesday, May 3rd. We will wait to advertise to the full RCS Community (via email and social media) until May 5th in order to give theatre families the opportunity to purchase tickets.
FOOD AT CARCO
Please DO send LOTS of WATER and snacks with your cast member.
Please DO NOT bring items that can stain costumes or fingers (e.g., Doritos, Cheetos, raspberries, etc.)
Monday, May 8 (pick-up at 7): We will not break for dinner and expect that kids will eat dinner as they have time off stage. Therefore, please be sure to send food with your cast member as they often get hungry well before a normal dinner time.
Wednesday, May 9 (pick-up at 7): We will not break for dinner and expect that kids will eat dinner as they have time off stage. Therefore, please be sure to send food with your cast member as they often get hungry well before a normal dinner time.
Monday, Tuesday, Wednesday May 15, 16, & 17 (pick-up at 8): We will not break for dinner at a specific time. Students will have time to eat as they get hair, make-up and costumes on before we start running the show. They will have a 10 minute break at “intermission” to eat again (timing of break is unknown). Therefore, please be sure to send food with your cast member as they often get hungry well before a normal dinner time.
THURSDAY/FRIDAY: your child will likely need to eat dinner by 4:30 before we do full costume and make-up. Please make sure they have a sack dinner so that they can eat when they are at a breaktime. If you are having food delivered to the theatre, please have it there by 4 pm.
SATURDAY: Cast members should arrived (10:30 am) fed and ready to make it through lunch. We will take a full dinner break between shows - likely about 4/4:30.
Thursday, May 11th students need to be at school by 8 AM for chapel.
All cast members need to be dressed in normal uniform bottom (or black pants) and their Mary Poppins. sweatshirt. They MUST have the sweatshirt to perform with the cast.
We are contracted to have the theater empty and clean by as close to 10 pm as possible on Saturday night.
This means we need EVERYONE TO STAY AND HELP (including the students). Please note that no students can leave the theatre until it is completely cleaned and clear.
Please, please, please make plans to stay and help us load costumes, sets, props, concessions, and everything else out.
Please let me know if you can take:
2-3 Trucks/Trailer for LARGE set items
Costumes to take back to RCS – 3-4 cars
Costumes/Make-up baskets back to RCS – 2 cars
Take costumes home to be washed - 3-4 people
In theatre there is a tradition to have a big celebration/party after the final show for all of the cast and crew. This year, the party will be held in the lunchroom at RCS. There will be pizza, drinks, treats and soooo much signing & dancing – you will be amazed at the amount of energy, laughter and noise still left in these kiddos on Saturday night. The party starts after the theatre is 100% cleared (usually between 10 – 10:30, maybe 11 since the runtime of the show is longer than the Jr’s we’ve done the last couple years) and lasts until at least Midnight (if not later depending on timing of when we arrive). We simply ask that anyone attending pay a $5 fee to Angie Cox to cover the food costs. This means if a parent and a cast member are coming, the cost would be $10. Please plan to Venmo Angie ahead of time so that she can get an accurate headcount before ordering pizza.
Jenna Hanson and Nicole Turner